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Shorewood Community & Event Center
The Shorewood Community & Event Center (SCEC) is nestled in the woods right next to Shorewood City Hall and Badger Park. The SCEC offers multiple room rentals, with spaces for birthday parties, graduations, weddings, receptions, memorials, HOA meetings, teleconferencing, dances, and more.
- Make a room reservation
- View/download Rental Packet (PDF) for room information and pricing
- Reservation- Refund Policy
- Rental Terms & Conditions
- Alcohol Policy
- Facility Decoration Policy
- Blank Floor Plan
2026 Facility Study
The City is in the process of completing a facility study for the Shorewood Community & Event Center to ensure it is meeting the needs of our residents and the community. In October, the City worked with Kraus Anderson to complete a facility assessment to evaluate the current condition of the building and determine capital needs for the future. This assessment also provides a long-term planning tool to ensure capital needs are properly planned for. You can view the Executive Summary (PDF) that was delivered to the City Council.
The next steps in the facility study are to gather information from residents, user groups, and facility partners to gather useful data on the current and desired use for the facility. Whether you are a regular user of the building or didn't know the Shorewood Community & Event Center existed, your feedback is valuable to help determine future use!
Take the SCEC Facility Survey HERE
Rooms Available for Rent
Our Activity Room is a perfect space for your next smaller event. This room accommodates between 30-60 people. Each year, a variety of business meetings, birthday parties, activities, seminars, and presentations are held in the space. This room can also be divided into two spaces with a middle divider to create smaller, more private rooms. The area can be furnished with tables and/or chairs to accommodate the needs of your event.
Our Banquet Room is the largest space we have to offer. This room can be divided into two spaces with a middle divider. The area comes furnished with tables and chairs to accommodate up to 160 people. For large conferences and seminars, the room can be set up theatre style to accommodate approximately 200 people. This is the perfect space for you to host your wedding, birthday party, seminar, business meeting, or other large gathering!
Our Conference Room is the ideal space for a meeting or small gathering. This room can accommodate 12-15 people around its oval-shaped table. This quiet space provides access to a large TV with easy hookups for your laptop. Our mobile A/V cart provides the ability to easily video conference to those unable to attend your meeting in person.
- Can I tour the facility before reserving?
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Yes! Absolutely! If you would like to tour the facility, please email: rentals@shorewoodmn.gov or call (952) 960-7902 to ensure staff is available when you arrive.
- Do I need to include my setup and cleanup time in my rental request?
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Yes. you must reserve and pay for the setup and cleanup time for you reservation. The Community & Event Center is not open 24/7, so staff is required to open and monitor the facility when renters are present. Generally, you will not be able to access the building outside of your reserved times. Room access will only be permitted once your scheduled reservation time starts. To be courteous to our building staff, please ensure you plan for adequate clean up time so they can stick to their scheduled hours.
- I am a Shorewood resident, and my friend/family member would like to reserve a room. Can I make a reservation for them to utilize the facility?
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No. Reservations must be made by the responsible party for the event. All correspondence regarding the permit, payment, time, questions and in event of any issues will be made from city staff to the permit holder only. The agreement is not transferrable to a separate party, and the permit holder is responsible for any damages.
- What kind of cleanup is required of my group to make sure I get my security deposit back?
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The general expectation is that you return the room to the state it was found in. All trash should be put in the supplied trash bins, decorations removed without damage, and general cleanup of the tables, floors etc.. Our custodial team will do a more thorough sweep, mop and scrub down after you have left. Please help our staff by make sure you clean up after yourself!
- Can I remove the custodial fee if I do my own setup/clean-up?
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No. The custodial fee is a required charge for all rentals. This fee helps us cover our cost of setting up rooms, general cleaning, restocking of supplies, etc. We are more than happy to have the room setup the way you would like prior to your rental. Just be sure to submit a floor plan at least two weeks prior to your reservation.
- Do I need to pay for tables and/or chairs of bring my own?
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No. Tables and chairs are included with your rental at no cost! If you submit your desired floor plan to staff at least 2 weeks prior to your event, we will have the room setup and ready before you arrive. Tables linens are available for an extra cost of $12 per linen. We have both 5ft round tables and 6 ft rectangular tables available for use.
- When do I need to make my final payment on my reservation?
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- Payment for your reservation is due in FULL 2 weeks after your reservation is approved.
- Reservations with unpaid balances 2 weeks after their reservation was approved may be cancled.
- Staff will always contact the primary account holder prior to canceling a reservation dur to outstanding balance.
- Reservations must be made at least 2 weeks in advance of the desired rental date.
- Can I bring food in for my event?
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Yes. Food is allowed! Rental of the banquet room includes access to our kitchen for food prep. The kitchen is also available for rent if the banquet room is not in use. The City does not have a list of preferred caterers or food vendors, but there are plenty of great options in the area.
- Can I hire a food truck for my event?
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Yes. In order to have a food truck on site, there needs to be a 30-60 day notice to allow for the approval from the City Council and an inspection to be scheduled with the fire department.
- Am I allowed to serve alcohol at my event?
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Yes.
- Alcoholic beverages may be served at the Shorewood Community & Event Center (SCEC) with consent from the SCEC office staff prior to event
- Alcoholic beverages may be served, but the activity must include the serving of food. The organization, group or persons hosting the activity or event must provide all beverages.
- A certificate of liability in the amount of $300,000 or greater naming the City of Shorewood and the Shorewood Community & Event Center as additional insured is required for this one time event.
- A security officer, obtained by city staff and hired at the renter's expense, paid directly on the event day, is required if alcohol is served in excess of 3 hours.
- Alcoholic beverages may only be served until 10:30pm on weeknights and until 11:00pm on Friday and Saturday.
- All parties serving and consuming alcoholic beverages in the center must conform to all City and State liquor laws.
- It is recommended that alcoholic beverages be consumed in designated areas only. Occupant will assume all responsibility for clean-up of glasses and bottles outside the building. Failure to do so will result in the withholding of damage deposit funds equal to that of additional custodial fess associated with the event.
- Alcohol Policy Violation: If alcohol is served without prior authorization, or if alcohol service exceeds the agreed- upon three-hour limit, the renter will forfeit their security deposit and be required to vacate the premises immediately. Law enforcement may be contacted to enforce removal if necessary.
PLEASE NOTE: If you are serving alcoholic beverages at your event, be aware that as host of the event you may be responsible for any accident that may occur if it is due to alcohol use on the part of the person causing the accident.
- Can I decorate for my event?
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Yes!
- All decorating must be done during permitted rental time. Please account for setup and cleanup time when making a reservation.
- Reservations are made for the ROOMS Only. Decorations and signs are not permitted outside or in common areas of the facility.
- Upon request, lobby furniture may be moved to accommodate rental needs.
- Easels, signs, etc. may be permitted in lobby area directly outside of room with advance notice and permission from staff.
- The Community & Event Center is a public space. Outside users may utilize common spaces within the facility (lobby, restrooms, etc.) during the time of your reservation.
- No decorations are permitted to be hung from the ceiling or walls. All decorations need to be free standing.
- No nails, tacks or items that may damage the walls and/or paint are permitted. If needed, painters tape may be used to hang items on walls, provided by the renter.
- Easels are available upon request, free of charge.
- Glitter, slime or other hard to clean substances are not permitted.
- Candles and/or open flames are also not permitted. Sternos for heating food is acceptable.
- Can I cancel my event and get a refund?
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- If the reservation is canceled 30 days or more in advance, a full refund will be issued less a $10 processing fee
- If the reservation is canceled 14-29 days in advance, a 50% refund will be issued
- If the reservation is canceled 13 days or less in advance, no refund will be issued.
- Why do you require a refundable deposit?
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The refundable deposit is in case of damage to the property or breach of signed contracts.
- Renter is liable for any damage done to premises. If repairs or replacement costs exceed the damage deposit, Renter will be responsible for the excess amount, and charges will be made. Additional causes that would result in withholding return of damage deposit include, but are not limited to:
- Items that are broken, lost or stolen
- Cleaning costs exceeding the allowable amount
- Fire alarm system is activated unnecessarily
- A Breach of Contract occurs if hours are exceeded:
- The damage/breach of contract fee will be charge if the Renter takes possession prior to designated time and/or if the building and property are not vacated by 12:00am or scheduled time. The renter, guests and all their service providers (i.e. caterer, DJ, etc.) must be out by 12:00 midnight. For your protection, your guests and service providers must be notified of these hours.
- Submitting a desired floor plan or modifying a submitted floor plan within two weeks of your rental may result in additional fees.
- Renter is liable for any damage done to premises. If repairs or replacement costs exceed the damage deposit, Renter will be responsible for the excess amount, and charges will be made. Additional causes that would result in withholding return of damage deposit include, but are not limited to:
- What happens if I run past my scheduled time?
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Should the event extend beyond the scheduled time, the hourly rate, along with any applicable additional fees, may be deducted from your refundable deposit. If the event continues past 12:15 AM, you will be required to return the following day to complete packing, with a minimum hourly fee of three hours.
- Is there a sound system in the Banquet room?
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Yes. The banquet room has a hand held microphone and blue tooth speaker capabilities. We recommend bringing a separate device other than your phone as the sound system sits behind a fire door and Bluetooth capabilities are effected by this.
- I would like to do a presentation/slide show, do you have a screen for that?
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Yes! We provide at no extra charge a screen/projector as well as a large rolling tv with video conferencing capabilities. Let the staff know you would like to use these when you make your reservation!
- I need to plan a memorial service this week. Can you still accommodate me even if the website says no?
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Please give the Community Center Rentals line a call and someone can assist you. (952) 960-7902